Human Resources Coordinator

Qualifications

• Prior Human Resources or directly related experience in a professional environment is required
• Proficient with Microsoft Office products, including (but not limited to) Word, Excel, and Outlook
• Professional experience exercising excellent written and verbal communication skills
• Experience in environments where high levels of discretion and confidentiality are required

Attributes of the Ideal Candidate

• Competent, task and detail-oriented individual with the propensity to “get the job done”
• Ability to offer excellent hospitality while also performing administrative duties
• Excellent time management skills and the ability to prioritize work
• Plans and organizes in advance; self-starter
• Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness
• Strong organizational skills with the ability to multi-task
• Capability to function well in a fast-paced and often-changing environment
• Ability to exercise discretion and sensitivity in confidential matters

Duties & Responsibilities

• Manages recruitment and interview process for candidates, including arranging interviews, performing phone screens, tracking status of candidates and responding with follow-up correspondence at the end of the recruiting process.
• Arranges interview weekends for out-of-town candidates, including booking travel, creating itineraries, securing restaurant reservations and attendees, and
• Coordinates and owns quarterly new hire orientation cycles, including scheduling speakers, arranging for technology setup, booking rooms, ordering and setting out meals/snacks, lightly decorating spaces and purchasing items for new hires.
• Assists with administration of health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Processes changes and updates to new hire information in Namely, our HRIS platform, including manager and role changes, tax/payroll changes, and terminations.
• Consults with necessary individuals/departments on onboarding and offboarding tasks.
• Assists with the preparation of the semi-annual performance review process.
• Ensures completion of all employee files and performs audits of files as needed.
• Drafts/sends correspondence as requested.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Completes other administrative duties related to the Human Resources department
• Other duties as assigned

Employment Status

• Full Time
• Monday – Friday